Privacy Notice

POL INTERNATIONAL LIMITED (company number 17362726), registered in England and Wales, is the data controller for personal data collected through this website. You can contact us about privacy at any time via admin@polinta.co.uk.

Newsletter: your email address and consent record, used solely to send you our newsletter. Lawful basis: consent.

Contact and enquiry forms: your name, email address, organisation and message, used to respond to your enquiry. Lawful basis: legitimate interest in replying to you.

Manuscript submissions: your name, email address, country, details of the work, the manuscript file itself, and your rights confirmation and consent, used to consider the work for publication. Lawful basis: consent and steps towards a possible contract.

Career applications: your name, email address, covering note and CV, used to assess your application. Lawful basis: legitimate interest in recruitment.

Accounts: your email address, password (stored only as a secure hash) and optional name, used to provide your account. Lawful basis: performance of a contract.

Orders: items purchased and transaction references from our secure checkout provider. Payment card details are processed by the checkout provider and never touch our servers.

Form submissions and account data are stored on secure servers within our hosting provider’s infrastructure. Uploaded files (manuscripts and CVs) are accessible only to the relevant editorial or hiring team.

We do not sell personal data, and we do not share it with third parties except the service providers who operate this website and its checkout, bound by their own data protection obligations.

Newsletter data is kept until you unsubscribe. Enquiries are kept for up to 24 months. Unsuccessful manuscript submissions and career applications are kept for up to 12 months, then deleted. Account data is kept until you ask us to close the account.

You have the right to access, correct, export and erase your personal data; to withdraw consent at any time (for example, to unsubscribe from the newsletter); to restrict or object to processing; and to complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled.

To exercise any of these rights, email admin@polinta.co.uk. We respond within one month.

This site is served over encrypted connections (HTTPS). Passwords are stored only as cryptographic hashes, and access to submissions is limited to the people who need it for the purpose you gave it to us.